LAWPOL Digital Workbench and LAWPOL Data Repository
LAWPOL is an online service produced by a consortium of the Faculty of Law of the University of Turku, the Centre of Parliamentary Studies of the University of Turku, and the Human Rights Institute of the Åbo Akademi. With the service the user can inspect the public documents created during a political decision-making process, the parties involved in the processes and various documents that provide background for these.
The personal information LAWPOL is handling can be divided into two groups: Information about the users of the LAWPOL services and information contained in the LAWPOL Data Repository.
1. Data controller
Turun yliopisto
20014 Turun yliopisto
Finland
p. 029 450 5000
For matters concerning the LAWPOL project, contact by e-mail lawpol@utu.fi.
2. Contact information of the Data Protection Officer
Contact information of the Data Protection Officer at the University of Turku: dpo@utu.fi
3. Purpose of processing data and the legal basis for processing data
3.1. LAWPOL Data Repository
LAWPOL is a service produced in collaboration between the University of Turku and Åbo Akademi. The purpose of data processing is to facilitate access to information related to political decision-making by collecting the documents into a single service. The aim of the service is to promote the transparency of decision-making, and to provide advanced digital research tools for researchers.
It is possible to download datasets using the LAWPOL Digital Workbench. These datasets may include information about the names, titles, and organizations of those involved in decision-making. The purpose of the data download feature is to facilitate the identification of the parties involved in decision-making, thereby promoting transparency in political decision-making.
LAWPOL Data Repository contains personal information. The processing of personal information is based on pursuing public interest (Section 4 of the Data Protection Act 1050/2018).
3.2. User tracking
The LAWPOL service records information about the users' page loads in the web server's logs. This is done to enable analysing the LAWPOL service's operation and to allow investigating possible error situations.
We use the cookieless Matomo analytics tool on our service. We collect the tracking information, such as the IP address, the time of the visit, the pages viewed, and the time spent on the site, anonymously. Individual persons cannot be identified from the collected information. This data is stored and processed only on the University of Turku's own servers in Finland. We do not share the information with third parties.
Palvelun käytöstä syntyy lokimerkintöjä, joita käytetään palvelun tietoturvallisuudesta huolehtimiseen, palvelun tekniseen kehittämiseen sekä vikatilanteiden havaitsemiseen, estämiseen ja selvittämiseen (Laki sähköisen viestinnän palveluista (917/2014) 138§, 141§, 144§, 272§). Lokeja säilytetään näihin tarkoituksiin tarvittava aika eikä niitä käytetä muuhun tarkoitukseen.
3. What kind of data is processed
LAWPOL Data Repository contains information about person names, titles, and organisations. For the Members of the Parliament, the personal information also includes other resume details they have provided themselves.
Summaries of the LAWPOL service logs will be created to analyse the visitor statistics and search terms. The analytics logs are used to monitor how the users use the different features and the tools of the service, and these tools perform. Identifying IP-addresses will not be included into the analytical summaries.
5. Where does the data come from
The personal information stored in the LAWPOL service has been collected from public documents. These documents have been retrieved from the API of the Government Project Register Hankeikkuna, the open data API and the web site of the Finnish Parliament, and the POHTIVA corpus supplied by the Finnish Social Science Data Archive.
6. Data retention period
The personal information in LAWPOL Data Repository is stored for as long as the service is in use.
7. The rights of the data subjects
Read more about your rights from the website of the Office of the Data Protection Ombudsman:tietosuoja.fi/rekisteroidyn-oikeudet-eri-tilanteissa
For matters concerning the rights of the data subjects, contact the party specified in section 1.
Right of access
You have the right to be informed of the purposes of processing of your personal data, and how this processing is done. You have the right to evaluate your personal data.
Right to rectification
You have the right to demand the rectification of inaccurate personal data concerning you. Rectification means that inaccurate data can be corrected and deficient data can be supplemented.
Right to erasure
In certain situations, you have the right to request the controller to erase the personal data concerning you.
The controller will not be required to erase your personal data, however, if they are justifiably necessary for the following purposes:
- the freedom of expression and information
- compliance with legislation
- the exercise of official authority vested in the controller
- public interest – such as archiving, research or the compilation of statistics
- the establishment, exercise or defence of legal claims
Right to restriction of processing
In certain situations, you have the right to request that the processing of your personal data is restricted until the situation has been resolved. This is possible, if you consider the data to be inaccurate or the basis of the processing to be invalid, or you need the data for the establishment, exercise or defence of legal claims.
Right to object
In certain situations, you can also object to the processing of your personal data, i.e. request that it not be processed at all. Objecting is possible if the controller is processing your data on the basis of public interest or the exercise of official power or on the basis of legitimate interest.
You can object to the processing of your data on grounds relating to your particular situation. In such cases, we have to stop the processing unless we demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or the processing is necessary for the establishment, exercise or defence of legal claims.
Right to make a notification to the Data Protection Ombudsman
You can notify the Data Protection Ombudsman if you suspect that an organisation or individual is processing personal data in violation of data protection regulations.
The office of the Data Protection Ombudsman
Visiting address: Lintulahdenkuja 4, 00530 Helsinki
Postal address: P.O. Box 800, 00531 Helsinki, Finland
Switchboard: +358 (0)29 566 6700
Registry: +358 (0)29 566 6768
E-mail (registry): tietosuoja(at)om.fi
https://tietosuoja.fi/en/contact-information